Full service by a bid manager
A bid manager from procuris reviews, contributes to or runs your bid for a tender, depending on the scope, while participation, pricing and signature stay with you.
You receive this service through an individual quote.
A bid manager from procuris works with you on your bid for a tender. Depending on the scope, they review your finished bid, take over single parts or run the whole procedure up to submission. A bid manager is a specialist who plans and assembles bids for public contracts and brings them through the deadlines. They check the requirements, assemble the documents and keep the dates, in the same Workbook your team works in. Whether you bid, at what price and with whose signature is still your decision.
Individual quote
You get a bid manager through an individual quote per procedure, not through a plan. There is no list price and no package. The quote from procuris depends on the scope you discuss with us.
What the bid manager takes over
The bid manager takes over the work on the procedure, not the decisions. Which parts of it they do for you is set by the scope you order.
- Check requirements. They compare the exclusion and award criteria of the contracting authority with your company profile and name every gap they find. Exclusion criteria are conditions without which a bid is excluded. Award criteria count in the evaluation of the bids.
- Assemble documents. They take evidence, references and declarations from your company profile. They request from you whatever is missing there.
- Keep the dates. They handle bidder questions, follow-up requests from the contracting authority and the submission with their deadlines, and coordinate them with your team.
- Coordinate partners. If partners supply parts of the bid, they keep their contributions and dates together.
- Draft and review the bid. They write the bid text along an editorial plan, that is, a list of who delivers which part by when. Before submission, they check the bid and report what is still missing or does not fit.
The subject-matter content comes from your experts, for example the concept for execution. The bid manager keeps process, requirements and dates together instead of replacing your expertise.
What stays with you
The decisions stay with your company, even when the bid manager runs the whole procedure.
| Decision | What that means |
|---|---|
| Participation | Whether you submit a bid or pass (bid or no-bid) is your decision. The bid manager prepares the decision with their assessment. You record it on the card in your pipeline. |
| Pricing | Prices and shares of the work come from you. |
| Signature | The bid goes to the contracting authority in your name, with your signature. |
The contract with procuris sets what the bid manager is responsible for in your procedure.
Three scopes
You choose the scope per procedure, from review to full service. Full service means the bid manager runs the whole procedure. Review and collaboration are smaller scopes for teams that take on part of the work themselves.
| Scope | What the bid manager does | Fits when |
|---|---|---|
| Review | reads your finished bid before submission and sends you their findings | your team writes the bid itself and wants a second view before submission |
| Collaboration | takes over single parts, for example the evidence of suitability or the bid text | you lack time or experience for certain parts |
| Full service | runs the procedure from checking the requirements to submission | you lack a bid team of your own or the procedure matters especially to you |
Who benefits
A bid manager pays off where a mistake in the bid gets expensive. Typical occasions are:
- Your company has no bid team of its own, and bids are written alongside daily business.
- You are submitting a bid with a high contract value for the first time.
- The deadline is tight, and the bid is not finished yet.
- You lack evidence for suitability criteria and do not know how to close the gap.
- You lost a procedure and want to approach the next one differently.
If your team has routine with public tenders, the review is often enough instead of full service. The work then stays in house, and you still get a second view before submission.
How the bid manager works with your team
The bid manager works in procuris, not in a system of their own. The pipeline shows your tenders in progress as a board with columns and cards. Every card has a Workbook, the workplace for exactly this tender with tender documents, requirements, evidence and submission.
For your order, the bid manager works on your tender in procuris and gets access for this. Their workplace is the Workbook of this tender. You and your team see their progress there without asking for a report. If they need something from you, such as a missing piece of evidence, they request it.
How you get a bid manager
From the request to the start, there are five steps. If the deadline is tight, ask early, because a first review of the tender, the quote and the contract come before the bid manager starts.
Send a request. Click Request a quote at the bottom of this page. Name the tender, the deadline and the scope you have in mind.
Quick check and conversation about the scope. In the quick check, the first review after your request, a person at procuris reads the tender. This person tells you whether and how procuris can help, and discusses the scope with you.
Individual quote. You receive a quote from procuris for this procedure, based on the scope discussed.
Contract. With your acceptance, you sign the contract. It sets the scope and responsibility of the bid manager.
Setup. The bid manager gets access to work on your tender in procuris and starts in its Workbook.
What you prepare
The more is already in procuris, the less the bid manager has to ask you.
- The tender: link to the notice or the tender number, plus the deadline. If it is already in your pipeline, the bid manager can start directly in its Workbook.
- The scope: review, collaboration or full service. If you are unsure, say so in the request. The quick check clarifies which scope fits.
- A maintained company profile with certificates, reference projects and insurances, because the bid manager takes the evidence from there.
- Contact persons: who on your side supplies the subject-matter content, who does the pricing and who signs.
Related pages
Request a quote
Tell us what you want to use or connect. Your quote is based on that scope.
Single sign-on
Sign in to procuris with the company account through SAML 2.0 or OpenID Connect, create and lock out accounts automatically, values for Microsoft Entra ID and Google Workspace.
Enterprise
How Enterprise differs from Pro and Business, which contracts and services your quote can cover, and how you get from the request to the setup.